Dental Practices
Empty chairs booked weeks ago, accepted treatment plans that go quiet, and predeterminations sitting in an insurer queue. Each one is a follow-up nobody owns, and that is a design problem before it is a staffing one.
Four things a dental practice loses hours to. Not a feature list: these are the places the same work gets done twice.
No-shows and short-notice gaps
Treatment plan follow-up
Insurance predeterminations
Recall lists nobody works
Each one takes the workflow as it runs today and works it end to end. Every one is labelled a concept, and every number in them is either sourced or marked a design target.
A dental group's largest untreated backlog is not on a waitlist, it is in accepted treatment plans that never got scheduled. This is the transformation that tracks a plan after the patient leaves, follows up in the patient's own terms, and never lets software chase a clinical decision on its own.
0 to a working list
A dental group loses hours assembling insurer predeterminations by hand: radiographs, chart notes, periodontal charting, and a narrative, gathered from four places into one submission. This is the transformation that drafts the packet from the record and leaves the clinical narrative to the dentist.
$83B
Annual US provider and plan staff time on routine administrative transactions
Most practices start at stage one or two, because that is where the risk is cheapest to remove. You can stop after any of them, and the first slice is a fixed fee.
Practice Audit
A one-page list of what to fix first What it costsWorking Pilot
A working tool your staff can actually use What it costsBuilt and Live
A live tool and the keys to it What it costsScale Across Sites
Every location on one standard What it costsYour practice is the custodian. Under PHIPA the practice holds the personal health information and the responsibility for it. The agreement covering this work names Yantrax Labs as an agent of the practice under section 17, the privacy impact assessment is finished before anything touches a live chart, and every access to a record is logged and auditable. How the roles work.
Will it work with your system? Your software vendor sets the ceiling, not the studio you hire, and the four systems these practices run differ by who is allowed to build at all. What each one actually allows.
It attacks the four places a dental group loses hours: short-notice gaps and no-shows, treatment plans the patient accepted and never booked, insurance predeterminations, and recall lists nobody works. The predetermination case is the clearest: radiographs, chart notes, periodontal charting and a narrative are gathered from four places into one submission, drafted from the record, with the clinical narrative left to the dentist.
It assembles the packet, and a dentist submits it. Evidence and codes are pulled from the practice management software and the imaging system, the narrative is drafted from the chart, and the result is one submission a dentist reads and signs rather than four sources a coordinator collects by hand. Nothing goes to an insurer, through CDAnet or a portal, without a person approving it.
The work is designed around the cloud practice management software a dental group already runs, with digital radiography usually stored separately from the chart, CDAnet for claims, and insurer portals for anything CDAnet will not carry. That split is the normal starting point rather than an obstacle. The practice management system stays the source of truth and nothing gets migrated to make the work possible.
Patient records stay in your environment and in Canada, processing runs with zero data retention, and nothing trains anyone model. For Ontario practices the privacy impact assessment and the section 17 agent agreement under PHIPA are completed before anything is deployed, not filed afterwards, and every access to a record is logged and auditable.
Before anything touches a chart
Canadian data residency
Records and processing stay in Canada.
Privacy impact assessment first
Completed before any patient record is used.
PHIPA s.17 agent agreement
Written into the service agreement.
Zero data retention
Nothing is stored after processing or used to train models.
An audit log on every access
Every access to a record is logged.
A clinician approves
Nothing enters a chart without review.
These are commitments in every engagement, not badges on a wall. We are a studio, not a certified platform, so we will not show you a logo we have not earned. What we can put in writing is how the work is built, where your records live, who is accountable for it, and what goes in the contract before a single patient record is touched.
Run a practice losing chair time to no-shows and unworked recall? A free consult maps the gap, and what one recovered hour a day is worth to you.
The founder is on every engagement. Specialists join for the stage that needs them, never an account manager.